• Where required, there are documented procedures relating to what data is captured, the mechanism of capture and the storage period for data retention; • Data will be used for the purposes of traceability and certification, as required; and • Other records will be captured and retained based on the individual company Sampling Manual or Operating Procedures Manual. 2.7.8 Financial Management Industry participants employ financial management processes: • To ensure that there are adequate resources to meet their objectives; • To remain solvent; • To ensure continual operation within the grain industry; • To ensure they are sustainable, properly capitalised and funded; and • To ensure they have adequate cash flow to support their operations and to contribute to achieving their goals. Sound financial management is undertaken. At all times industry complies with relevant financial legislation (e.g., Financial Services Reform Act)43 including any requirement for: • Record keeping; • Financial reporting; • Auditing; and • Those companies offering retail financial advice must operate under an Australian Financial Services License. Companies have a documented procedure relating to financial management. 2.8 Training This Code encourages professional development through the continual development of training for staff to maintain high professional standards. For compliance with this Code, at least one staff member for each Company is to undertake GTA Code Training44. All staff including contractors and/or registered officers are to be adequately trained in the requirements of this Code as it relates to their job function. Where required, internal and/or external company audits are performed, and suppliers are audited against their stated competency and records kept. While the specific training required will differ across the supply chain and depend on the tasks undertaken, industry participants are to ensure that all principals and staff: • Are trained and given clear guidance so they can safely, competently and efficiently discharge their functions and provide the services they are authorised to provide; • Have an adequate knowledge of the provisions of this Code as it relates to their job functions. There is to be sufficient personnel with the training and ability to carry out the provisions of this Code. • Have completed training relevant to their roles (e.g., samplers are trained in industry sampling and testing protocols). Training may be: - Formal; - Informal through guidance and instruction “on the job”. 24 43 https://www.legislation.gov.au/C2004A00891/latest/text 44 https://graintrade.org.au/training-development/
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